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Library Collection Development Policy
and Maintenance Guidelines

Library Collection/ Materials Selection Policy

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In support of the Library’s mission, Library staff, working with instructional faculty, are responsible for selecting Library resources in the appropriate subject fields and in the most useful formats -- print, non-print, electronic, or other emerging formats. Library staff members budget, order, and process all Library materials. The Library notifies department chairs and their designees of funds allocated to support materials for their programs. Faculty submit recommendations for Library purchases. Librarians make additional recommendations for the departments and their program areas as assigned, for the reference collection, and enhancing areas of the collection that indirectly support the curriculum to provide for a well-rounded collection.

A. Books and Audiovisual Media

1. Selection Guidelines for Books and Audiovisual Media:

a) Books and audiovisual media resources are selected according to the following priorities:

i. Materials which directly meet student curricular needs, including required reading other than textbooks; required viewing, or listening; collateral reading, viewing, or listening; and material to support student papers, reports, and other projects, including those reference and bibliographical works which will facilitate finding and using these materials, with content at a level appropriate for Del Mar College students

ii. Materials needed for faculty preparation of class instruction

iii. Materials which round out the collection, permitting as much latitude as possible for students pursuing course-related inquiries on both current and historical subjects.

iv. Materials for faculty development.

v. Representative works of high caliber which might arouse intellectual curiosity, counteract parochialism, help to develop critical thinking and cultural appreciation, and stimulate use of resources for continuing education and personal development.

vi. Leisure reading and viewing materials which are of literary, artistic or intellectual merit or interest.

b) Books and audiovisual media resources are selected according to the following priorities:

It is the general practice of Del Mar College Library not to purchase textbooks, as collecting textbooks falls outside the traditional mission of a library. Because textbook editions are updated frequently and the price of textbooks is frequently prohibitively expensive, adding them to the library collection would have a deleterious effect on the ability of the Library to provide other resources to support students and faculty. In addition, while the Library will generally purchase materials used as supplementary or required reading, listening, or viewing, class sets or large numbers of these materials will not be purchased. Individual exceptions will be considered on a case by case basis. Faculty should contact the librarian liaison for their discipline with a request and justification for such an exception. The Librarian liaison will make a recommendation to the Dean of Learning Resources as to whether an exception should be granted.

2. Deselection and Removal of Books and Audiovisual Media

a) Materials may be removed from the collection for reasons including, but not limited to the following:

i. Materials no longer meeting priorities for selection as listed in A 1 above

ii. Materials in support of discontinued programs, courses, or course content

iii. Unnecessary duplicate titles or titles duplicated by newer or similar content

iv. Superseded editions or other materials deemed obsolete or out-of-date; obsolescence periods may vary by discipline

v. Damaged or worn resources

vi. Obsolete format

vii. Lack of use

viii. Other reasons consistent with community college or academic library best practices

B. Periodicals

Periodical resources, such as journals, magazines, and newspapers, represent a long-term investment since they are a continuing annual expense. Library faculty and staff and instructional faculty must work closely in the collecting of periodical resources. The periodicals collection of the Del Mar College libraries, like other library materials collections, is intended to support the curriculum being taught by the college. Because of the ongoing financial and storage commitment made by the library and because of the need to provide appropriate access to information available in periodicals, the decision to purchase a particular title requires more study and justification than the one-time purchase of an individual book or media title.

1. Selection Guidelines for Periodicals

a) Criteria for the purchase of periodicals include the priorities listed for books and audiovisual media in A.1 above and the following considerations:

i. Availability of content in a full text database

ii. Availability of indexing

iii. Availability in a format which can cost effectively be supported by the Library

iv. Potential return on investment based on cost and anticipated use

2. Deselection Guidelines for Periodicals

a) Elimination of periodical titles from the library collections may sometimes be necessary. Such eliminations may be based on many factors including those listed in A.2 above and the following considerations:

i. The focus or level of the periodical changing since its original purchase to the extent the title is no longer appropriate to the libraries and/or curriculum.

ii. The cost of the periodical becoming prohibitively expensive.

iii. Availability in a format which can cost effectively be supported by the Library

iv. The periodical being available elsewhere in the community or in an alternative format already in the library.

v. The physical maintenance of the periodical becoming more problematic than its value to the curriculum it supports.

vi. The publisher ceasing to publish the title

vii. The department initially requesting the title no longer seeing the value of the title to the library collection.

C. Preservation of Library Materials

Periodical resources, such as journals, magazines, and newspapers, represent a long-term investment since they are a continuing annual expense. Library faculty and staff and instructional faculty must work closely in the collecting of periodical resources. The periodicals collection of the Del Mar College libraries, like other library materials collections, is intended to support the curriculum being taught by the college. Because of the ongoing financial and storage commitment made by the library and because of the need to provide appropriate access to information available in periodicals, the decision to purchase a particular title requires more study and justification than the one-time purchase of an individual book or media title.

1. Books, Audiovisual Media, and Periodicals will be considered for replacement or preservation according to the following guidelines.

a) Lost, damaged, and excessively worn materials may be replaced if the item is judged to have continuing value to the collection based on use and/or the selection priorities listed above.

b) Replacement materials may be in a different format, a newer edition, or similar content newly published.

c) Despite age and lack of use, a limited numbers of materials including periodicals may be retained permanently due to special considerations. Examples include items such as Del Mar College publications and materials of local or historic interest.

d) In the event of a significant event damaging large portions of the library collection (weather disaster, fire, etc.), the library staff will follow all college procedures to minimize losses to the library collection. The selection priorities in A and B above will be used to assess priority for collection protection and collection replacement decisions.;

Del Mar College Libraries
101 Baldwin Blvd., Corpus Christi, TX 78404
Phone (361) 698-1310


Please send comments/suggestions to
Merry Bortz, Head of Library Technical Services
mbortz@delmar.edu

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